At Technical University of Sofia, the right to personal data privacy is our top priority. We assume full responsibility by planning all our products and services in compliance with the right to privacy and personal data confidentiality. We adhere to the principle of transparency in personal data processing, using accessible language, free from overly complex expressions, and containing sufficient information. We ensure the secure storage of personal data. We constantly update our security practices and invest efforts to ensure and improve the safety of personal information.

1. Who We Are

The name of the administrator is Technical University of Sofia, a state higher education institution conducting education and research and development (R), with address Sofia 1000, 8 “Kl. Ohridski” Blvd.

2. Information We Collect:

is information provided by you personally or received from third parties. The scope of collected information may include: full name, PIN, address, email, phone number, date and place of birth, personal identification document data, documents for acquired education and qualifications, pre-employment medical examination cards, decisions of TELK and NELK, sick leave certificates, civil status documents, documents certifying work experience, curriculum vitae (CVs), criminal record certificates, bank account details, payment information, IP addresses, MAC addresses and device name, browsing history, traffic categorization, “cookies”.

Information You Provide to Us Personally:

• is solely related to the conclusion or execution of a contract or for the purpose of fulfilling our legal obligation;
• we will use it only for the purposes for which we collected it, unless we reasonably determine that we need to use it for another reason, and that reason is compatible with the original purpose. If we need to use your personal data for another purpose, we will notify you and explain the legal basis for such use.

Information We Receive from Third Parties

In addition to the information you provide to us directly, we may receive information about you from third parties, including: other partners, and information collected when using our services.

3. “Cookies” and other Similar Data Collection Technologies

We may use “cookies” and similar technologies (e.g., web beacons, pixels), as the use of cookies is intended to improve your browsing experience.

4. How We Use Information

Your information may also be used in connection with ensuring compliance with legal requirements, assisting law enforcement, and enforcing or exercising our rights.

5. How We Share Information

In some cases, we may share personal information with our service providers and corporate partners.

We share your personal data with third parties when required by law, when necessary for the administration of the employment relationship, or when we have another legitimate interest in doing so.

We may share your personal data with a personal data processor with whom we have a contract, hosting service providers, legal service providers, and others, requiring all third parties to respect data security and comply with data protection legislation.

We may transfer your information if we are part of a restructuring, reorganization, dissolution, or other change of ownership or control.

When Required by Law

We may disclose your information if reasonably necessary to:

• comply with a legal process, such as a court order, subpoena, or search warrant, government/law enforcement investigation, or other legal requirements;
• assist in the prevention or detection of crimes (in each case, applicable law applies);
• protect the safety of any person.

To Enforce Legal Rights

We may also share information:

• if disclosure would reduce our liability in an actual or threatened lawsuit;
• when necessary to protect our legal rights and the legal rights of our users, business partners, or other interested parties;
• to enforce our agreements with you;
• to investigate, prevent, or take other action regarding illegal activity, suspected fraud, or other wrongdoing.

Consent

We may request consent to use your personal data for a purpose other than the original one, and in each individual case, we will inform you of this, clarifying the purposes and your rights regarding the use of your personal data.

6. Transfer

We may send personal data to countries outside the European Economic Area (EEA), after ensuring that they have an adequate level of protection for your personal data, and we will notify you of any transfer of your personal data.

7. Data Subject Rights

To control your information, we provide the following tools for access / update:

• Right to Information;
• Right of Access to Information;
• Right to Rectification and Erasure;
• Right to Restriction of Processing;
• Right to be Informed about the Processing of Your Personal Data;
• Right to Data Portability;
• Right to Object to Processing;
• Right to Lodge a Complaint with a Supervisory Authority.

8. How We Protect Personal Data

We work diligently to protect your personal data from unauthorized access or alteration, disclosure, or destruction of personal information. We regularly monitor our systems for potential vulnerabilities and attacks and regularly review our information collection, storage, and processing practices to update our physical, technical, and organizational security measures.

9. Personal Data Retention Period

We store your personal information only for as long as we need it and as permitted by applicable law.

10. How to Contact Us

Contact Details for Technical University of Sofia:

Location:

Country: Bulgaria

Address: Sofia 1000, 8 “Kl. Ohridski” Blvd.

Phone: 02 965-24 50; 02 862 30 73

Email: rector@tu-sofia.bg

Website: www.tu-sofia.bg

Contact Details for the Data Protection Officer:

You can contact our Data Protection Officer directly here: dpo@tu-sofia.bg